Final Submission Checklist



Acquiring Editor:____________________________________________________

Instructions: Please print, complete, and return this form with your final manuscript. This document is also available as a Word file.


Book will have (check all relevant) (near-final drafts of all items must be included at this time)

____ dedication
____ foreword
____ preface
____ acknowledgments
____ introduction
____ appendixes
____ tables
____ contributor bios (edited collections only)
____ illustrations (see Illustrations below)
____ redrawn maps (map labels and source maps must be included)
____ One printout of the manuscript is provided, unbound and consecutively paginated.
____ One electronic copy of the complete final text is provided.
____ As relevant, captions, map labels, and tables are in separate documents.
____ File names describe each document’s contents (for example, Captions.doc, MainText.doc or Chapter6.doc).
____ Printout and electronic copy match exactly.
____ Manuscript contains no tracked changes (word-processing tool) or handwritten corrections.
____ Reference style is indicated here (circle or write: CMS, MLA, APA, AAA, _______________________).
____ Names are exactly the way that you want them to appear on the title page.
____ Chapter titles exactly match those listed in the table of contents.
____ Author names match in the contributors list, in the table of contents, and on the first page of the book chapter (anthologies and edited volumes only).
____ Placeholders (“callouts”) for any tables, maps, or illustrations are in the main text. For example: <insert table 2 near here> and <insert fig. 1 near here> appear in the main text, table 2 is in a separate document (titled Table2.doc or grouped with other tables in Table.doc), and fig. 1 is in a separate file (titled Fig1.tif). If some illustrations will be grouped together, callouts for those illustrations are not necessary, but do use numbering so we know the desired order.
____ Source information is complete in the notes and bibliography.


____ The manuscript quotes significantly from your own previously published work.
____ The manuscript quotes significantly from others’ work.
____ The manuscript uses illustrations created by others.
____ Each permission form is signed, dated, and clearly labeled with
your name and book title; the name of the person or institution granting permission;
the part of your project the permission covers (e.g., chapter 2, interview quoted in chapters 3 & 5, fig. 6); proof that payment has been made.
____ A completed electronic Permissions Inventory ( is included.


Illustrations include charts, diagrams, maps, photos, music, etc. For full details on obtaining and preparing usable art, read our Art Guidelines (http:/

____ Illustrations are numbered consecutively, by type if relevant (Fig1.tif, Fig2.tif, etc.;; Chart1.eps; etc.).
____ If the Press is drawing maps for your book, payment has been discussed.
____ Credit lines (“Courtesy of”) or source details (for example, “First published in” or “Redrawn from”) appear in the captions or in a separate list for the back of the book. Instructions for the wording and placement of credit lines are often found on permission agreements.
____ A completed electronic art inventory is provided.
____ If you are providing some images in hard copy only (for example, glossy prints), each original is labeled by number. Write with a pencil on the labels before you affix them. Do not use a pen, paperclips, or adhesive tape. Do not write directly on the prints.
____ If you are providing some illustrations electronically, each one is in .tif, .jpeg, or .eps format and is at least 300 dpi at 5" x 7" (that is, minimum dimensions of 1500 x 2100 pixels).
____ Have you discussed cover art with your editor?
____ If you have suggested an image already being used in the book, give the corresponding figure number here.
____ If you have suggested an image for the cover that is not being used in your book, include a print or electronic file and label as “cover suggestion 1” and so on.