Preparing the First Draft

Accessibility
Write direct, clear English in a style that is accessible to the broadest possible audience for your work.
Quotations
Integrate quotations into your narrative as logical, grammatical parts of the text.
Terminology
Avoid jargon as much as possible. Define specialized terms if they are essential.
Sensitivity
Please be sensitive to the social implications of language and seek wording that is free of discriminatory or sexist overtones. Guidelines for Bias-Free Writing, by Marilyn Schwartz and the Task Force on Bias-Free Language of the Association of American University Presses (Bloomington: Indiana University Press, 1995), is a useful guide. Bear in mind that in some historical contexts, gender-specific terms may be entirely appropriate.
Illustrations
Start thinking now about what illustrations are important to your topic, and find out what you can about where you can get high-quality versions and who holds the reproduction rights.
Interior: During peer review and development, provide photocopies or printouts of illustrations you want to have in your book, keeping track of the sources.
The amount and types of illustrations to be reproduced in your book are subject to approval by the Press. Don’t pay for illustrations or their permissions until your acquisitions editor has confirmed that the illustrations will be used and that the rights granted in the permission are adequate for our needs.
Cover: If you have an idea for a cover illustration, share it with your editor but don’t pay for a high-resolution image or permission to use it. If the image you suggest is chosen for the cover and falls within our budget, the Press will obtain the image and secure permission.
Documentation
Click on the links for examples of reference styles that are acceptable to the Press:
Endnote System with Bibliography

Endnote System without Bibliography

Author-Date System with Works Cited

Modified MLA Style with Works Cited

Note Placement
Notes usually appear at the end of a solo- or jointly authored book, at the ends of chapters in edited collections, and at the ends of documents in documentary editions. If you prefer a different placement, discuss the matter with your acquisitions editor.
Overdocumentation
Possible signs of overdocumentation: Do you cite more than two or three works in one note? Do any chapters have more than 100 notes? Do the notes take up more than 15 percent of the total manuscript length?
Other Considerations
See the section titled “The Extra Touches” in Preparing the Final Manuscript.
For Further Reference

Cook, Claire Kehrwald. Line by Line: How to Edit Your Own Writing. Boston: Houghton Mifflin, 1985.

Garner, Bryan A. Garner’s Modern American Usage. 2nd ed. New York: Oxford University Press, 2003.

Germano, William. Getting It Published, 2nd ed. Chicago: University of Chicago Press, 2008.

Strunk, William, Jr., and E. B. White. Elements of Style, 3rd ed. New York: Macmillan, 1979.