Submission Guidelines

Jazz and Culture

We are currently accepting submissions for issue no. 2. Article submissions may be made by sending your article via email to pittjazz@pitt.edu. Please include the subject line: "Jazz and Culture: Article Submission."

All submissions should include the following as separate files:
- Article manuscript, with no identifying information regarding the author. 
- Separate information sheet including (1) Author’s name, contact information, and mailing address (2) Article Title and 250 word abstract (3) Author bio of 100 words or less, beginning with institutional affiliation.

Any questions may also be emailed to pittjazz@pitt.edu.


Style Sheet

In general, Jazz and Culture will follow the Chicago Manual of Style, 16th edition, for all style decisions. Citations will be formatted as endnotes using the Notes-Bibliography style, given in the manual. A few exceptions to this are outlined below.

Manuscript Preparation:

Manuscripts should be submitted as Microsoft Word files, double spaced in 12 point font.

Please submit initial manuscripts anonymously, removing any identifying data from the text. If any section of the text would identify the author (i.e. “In my previous work on xxx, I stated”), please replace those sections with a note reading [MATERIAL REMOVED TO PRESERVE ANONYMITY].

Images should NOT be embedded within the primary text file, but provided as separate jpg or tiff files (see details below). A second Word file should be provided providing the caption for each image.

In addition to the primary manuscript, the author should also provide an information sheet providing:

  1. Author’s name, contact information, and mailing address
  2. Article Title and 250 word abstract
  3. Author bio of 100 words or less, beginning with institutional affiliation.

To summarize, a full submission will consist of:

  • Article manuscript (anonymous) in Microsoft Word format.
  • Author Information Sheet
  • Separate files for all images (if applicable)
  • Caption list (Word format, must include all images)

 

Figures, Illustrations, Musical Examples:

All illustrative material should be submitted as separate files and NOT embedded into the text of the Word document. The text should then include a bracketed callout indicating where the image should be placed ([INSERT IMAGE 1 HERE]). Files should be clearly named and numbered using the following format: (AuthorLastName.Figure1.jpg).

Image files should be submitted in jpg or tiff format with a minimum resolution of 300dpi. Musical examples should be submitted in 1200 dpi.

 

Recorded Music and Multimedia Recordings:

Authors hoping to include audio or other multimedia examples have two options.

First, if the author is the rights holder, has received permission, or wishes to include examples protected under fair use, examples may be hosted on the journal web page, hosted at the U. of Illinois Press site. Hyperlinks to these examples can then be embedded in the text of the article. Please contact the editor as early as possible in the production process if you seek to pursue this route.

A second option is to provide links to material already online. We ask, however, that these not be third party links on YouTube or other similar sharing sites, which are often removed or changed. Links to the author’s webpage, institutional web sites, or more robust streaming platforms are preferable.

 

Bibliography and Discography:

Each article should conclude with a bibliography and discography (where necessary) listing all cited sources. Bibliography entries should follow the format given in the Chicago Manual of Style.

Discography entries diverge slightly from Chicago Style, and should follow the following format:

Reference List Format:

  • Mitchell, Nicole. “Egoes War” on Mandorla Awakening II: Emerging Worlds. Recorded May 2, 2015. FPE Records 12, CD/LP (2017). Accessed via Spotify.com, June 12, 2017.

 

Footnote Format:

  • Albert Ayler, Spiritual Unity, recorded July 10, 1964, ESP-Disk 1002 (1965), LP.

  • Duke Ellington, “Diminuendo in Blue and Crescendo in Blue” on Ellington at Newport (Complete), recorded July 7-8, 1956, Columbia C2K 64932 (1999), 2 CDs.
  • Nicole Mitchell, “Egoes War” on Mandorla Awakening II: Emerging Worlds, recorded May 2, 2015, FPE Records 12 (2017), CD/LP, accessed via Spotify.com, June 12, 2017.

Note that wherever possible, entries should include both the recording date and the date of the release being used by the author. Record company catalog numbers should be included where possible and material accessed online can also be noted as such, including an access date (similar to other web sources).

 

Capitalization and Usage:

In general, do not capitalize genres or styles (bebop, Dixieland, avant garde, etc.)

Following the Chicago Manual of Style, capitalize designations based on proper names such as African American (no hyphen), European American. Designations based solely upon color are generally lowercased (e.g., blacks, whites). In most cases, authors should refer to social or cultural groups by that group’s chosen designation at the time of writing.

 

Musical Terms for Notes and Keys:

Letters used to indicate musical tones are usually capitalized and set in roman type, with designations for sharps or flats hyphenated and written out (do not use # or b symbols). Write out designations for major or minor mode in lowercase letters, roman type:
middle C
F-sharp minor
the A string
the D-major chord
the key of G major

An exception to this rule is when identifying chords, for which authors can feel free to use standard jazz chordal nomenclature (e.g. C#7b9#11, Bbsus4, Galt, etc.).

Abbreviations:

Spell out most terms in text. Use abbreviations such as e.g. and i.e. only in parenthetical references.

The following abbreviations are acceptable:

A&R — artists and repertory
R&B — rhythm and blues
bpm — beats per minute
CD — compact disc
LP — long-playing record
ed. — editor or edition
eds. — editors
rev. ed. — revised edition
ex. — example
exs. — examples
fig. — figure
figs. — figures
m. — measure
mm. — measures
n.d. — no date
n.p. — no place
no. — number
nos. — numbers
vol. — volume

 

General Notes:

Acknowledgment notes should appear in the notes section as unnumbered notes before the first numbered ones.

Journal articles are to be referred to as articles or essays, not papers.

Avoid sexist language.

Always use American spellings.

Dates should be given in the format April 12, 2016. For decades, use 1920s, not 1920’s.

For numerals, write out any numbers less than 100, round numbers, or numbers that begin a sentence.


 





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