Anthologies and Edited Collections
- Electronic Versions
- Provide all articles and essays in word-processing format. If word-processing files are not available, retype the text in a word processor (for greatest accuracy) or scan the pages at high resolution and run the file through OCR (text-recognition) software. Proofread the resulting files against the originals to eliminate typing or OCR errors.
- Front and Back Matter
- Provide a table of contents that lists the title and author of each essay. At the end of the manuscript, provide short contributor bios listing current affiliation, a few notable publications, and relevant research interests.
Forms of names in the table of contents, on chapter openers, and in the contributor bios should match exactly. Titles in the table of contents and on chapter openers should match exactly.
- Contributors’ Agreements
- Any chapter that has not been published previously will require a contributor's agreement. Send these to your contributors, gather the completed forms, and submit the package of agreements to the Press with the final manuscript.
- If any essays in the collection have been published previously, obtain permission to reprint before submitting the final manuscript.
Keeping fair use in mind, make sure all contributors obtain permissions to reprint others’ material as needed.
See Permissions for more detailed instructions.
- Mechanical Style
- We recommend that the volume editor provide each contributor with a style sheet addressing, for example, heading style, punctuation style, special treatment of words, documentation style, and spelling of key terms.
Before submitting the final manuscript and disk, impose stylistic consistency where the contributors have not.
- We prefer that documentation style be uniform throughout, whether the essays have been published previously or were written for the collection. Consult your acquiring editor regarding multidisciplinary works.
- Structural consistency and balance, together with the editor's introduction, help give unity to the finished book. Are some chapter titles long and others short? Are some titles straightforward and others meant to be evocative? Aim for reasonable consistency in the tone and length of chapter titles and in the use, tone, and levels of elements such as epigraphs and subheads.
- Impose consistent formatting for example, center all first-level subheads).
- Numbering of Illustrations
- Number illustrations consecutively in each chapter (e.g., figure 1 in chapter 2 would be figure 2.1).
The Extra Touches
We can address the following issues in copyediting, but a manuscript that comes in well prepared in these ways will move more smoothly through editing.
Please see Preparing the Final Manuscript for other extra touches.