Art Guidelines

Plan your art program with your acquiring editor, considering both quality and content. We will evaluate your art before it is finalized; work with your acquiring editor to provide samples for approval.

Compiling an inventory of all illustrations is very helpful. Download the Excel spreadsheet to your local hard drive by right-clicking on the link and choosing "Save . . ." from the menu. Please use the form to log any artwork to be included in your book project. Send in the complete spreadsheet file with your final manuscript, illustrations, and permissions (see the Final Submission Checklist).

Please provide complete printouts numbered to match your art list. Mark printouts with any instructions for cropping or alteration. If the illustrations contain text (for example, a handwritten caption below an old photo), we need to know if it should be included or cropped out.

Image Formats
We can accept photographs, figures, graphs, and charts in these formats:

  • high-resolution digital art (specific instructions below)
  • high-resolution scans (specific instructions below)
  • glossy prints
  • transparencies
  • high-quality photocopies or laserprints

As needed, we can convert color images in these formats to black and white for text use. We cannot use black-and-white or color negatives; have a photo lab make positive prints.

Digital Art and Scans
If they are available, we prefer to receive high-resolution electronic versions of your black-and-white art.
We generally cannot use art created in a word-processing program, a spreadsheet program, or PowerPoint. See Preparing Your Own Maps and Figures.
Do not put art directly in your text files; use callouts instead (see Preparing the Final Manuscript). Each illustration should be a separate file.
We can accept TIFF, PDF, EPS, Adobe Illustrator (.ai), or JPEG files of adequate resolution. We cannot use GIF/JIF, HTML, or Bitmap (.bmp) files. PNG files may be usable, but send samples for approval.
Adequate resolution for “grayscale” images (such as photographs) is generally 300 dpi/ppi (dots/pixels per inch) at 5 x 7" for interior use; where possible, aim for images that are a minimum of 1500 x 2100 ppi. If a detail is to be enlarged, the detail must be 300 dpi at size of reproduction.

If you are scanning a drawing that is only in black and white (no shades of gray), please aim for 1200 dpi. See Digital Art Requirements for Submission from the Association of American University Presses for more detailed information.

The overall size of the scan is your best guideline for its resolution. If a scan is smaller than 200 kilobytes (KB), it is unlikely to be of adequate resolution. High-quality grayscale tifs are often over 2 megabytes (MB) in size. Color scans can be significantly larger. If you are unsure, we will be happy to check for you.

Previously published images
We will not get the sharpest reproduction from images that are taken from printed originals, such as books or newspapers. If possible, supply an original photograph or image.
Damaged originals
We can repair damaged photographs (with spots, creases, or other flaws) to some extent electronically in Adobe Photoshop. The cost of making extensive correction to the scans you provide, if either requested or necessary, will be billed to you. We will provide an estimate before work is done.
Glossy Prints
We also accept 5 x 7" or larger black-and-white glossy photographic prints. To avoid damaging the photos, never write on them (front or back) or use paperclips or Scotch tape to attach captions or explanatory notes about cropping or placement. Instead, number prints by affixing a premarked label to the back. Put notes about cropping on a photocopy.
Color Reproduction
We will get the best color reproduction from high-quality scans, high-resolution born-digital images, or transparencies. If it is important to match the original color of a photograph or illustration, you must also provide accurate color printouts. A computer monitor should not be considered accurate in terms of print reproduction. Making adjustments to color on your screen may be counterproductive in terms of achieving color accuracy in the printed book.
Music Files
For preparing music files we recommend Finale. Music should be supplied as EPS files, with all fonts included (Postscript, not TrueType). It is especially important with music that we receive sample files early in the review process to confirm quality and compatibility.
Press-Prepared Maps
Maps are best prepared by professionals with access to map databases and software such as Adobe Illustrator. We can arrange to have maps drawn for your book at your expense. We will get an estimate for your approval before we begin work.

If we will be arranging to have a map drawn for your book, please supply the following:

  • an accurate sketch of the area to be drawn, with accurate place-names and locations;
  • a word-processing document containing all place-names and geographical features to be shown on the map (we will typeset from this file, so check the accuracy of spelling and capitalization);
  • the time period for the map, if it is not contemporary and place-names have changed.

Our mapmaker may be able to provide a professional-quality base map; however, if the area is not readily available, we will need an accurate draft.

We will show you proofs of your maps before they are finalized.

Press-Prepared Figures
We can have figures (charts and graphs) drawn at your expense. We will get an estimate for your approval before we begin work.

If we are to have figures prepared for you, you must supply the following:

  • an accurate sketch of the figure, with labels in place;
  • data points;
  • all labels to be typeset, provided as text in a word-processing document.

We will show you proofs before the figures are finalized.